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Construction Coordinator

Others

Category

Day

Shift

MON-FRI | 6:30AM-3:30PM

Schedule

Job Description

Responsibilities

  • Order Contour Surveys & Soil Tests
  • Order Engineering
  • Order Energy Reports and Review before forwarding to Drafting
  • Provide Working Drawings & all other necessary documents to Certifiers
  • Process payment for QBCC and QLEAVE Insurances and Lodge Building Approval
  • Provide Working Drawings & all other necessary documents for Covenant approval (as required)
  • Liaise with Certifiers to minimize certification timelines both at the beginning and at the end of each build
  • Provide daily summary reports for all jobs as required
  • Keep construction job files up to date
  • Maintain all documents for each home under construction
  • Support Operations and Site Supervisors as required
  • Support Site Supervisors to maintain the workflow for each job
  • Liaise with Clients and Property Managers (and brokers) regarding general updates and handover of properties
  • Compile handover kits, including files, keys, etc., for both client and property manager
  • Print plans as required for the site and collate them into a job file for the supervisor
  • Carry out Quality Control Inspections as required
  • Organise client defects inspections, distribute defects to relevant trade/supplier, and ensure all defects are rectified.
  • Issue correspondence to clients as required (such as rain delay letters)
  • Save all information that comes in for each job to Onsite Companion (including site photos)
  • Check site photos are clear and show the required information for claims, progress, etc.
  • Upload Documents and Photos to the Client portal regularly
  • Check that client portal activities and documents are accurate
  • Request and File All Form 16’s and Inspection reports at each stage of the job
  • Request Form 21 for Final Practical completion claim
  • Manage Maintenance on all jobs within the 12-month maintenance period and Builders’ warranty
  • Liaise with colleagues to ensure all maintenance issues are resolved quickly
  • Cancel all services (gas & electricity) once the property has been handed over

Role Qualifications

  • Accurate with refined attention to detail
  • Highly organized with above-average time management skills
  • Ability to prioritize with the skill to effectively adapt in an often changing environment
  • Must have the ability to identify and control the controllable and strongly influence the rest
  • Respectfully assertive in implementing and maintaining action plans
  • Strong in all forms of communication (telephone, written and verbal)
  • Adaptable to communicate at various levels with both internal and external stakeholders
  • Effective negotiation skills
  • Commitment to a team environment and pride in a collectively achieved result
  • Excellence in customer service and delivery must be the primary motivator to be successful in this role.

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